Create a Inventory Sync Group manually

Manual group creation lets you choose exactly which products/variants should share inventory. This is the best option when your SKUs are missing/inconsistent, or when you want full control over the group members.

ℹ️ What manual Inventory Sync Groups do

When you create a group manually, Tipo will:

  • Link selected products/variants into one Inventory Sync Group

  • Keep inventory consistent across items in that group (based on your group rules)

  • Reduce overselling by preventing “out-of-sync” stock across related listings

  • Let you control exactly what is included (no auto-detection)

ℹ️ When should you use manual creation?

Use manual creation if:

  • You want to sync only a few specific items

  • Your SKUs are missing, inconsistent, or not suitable for Smart Scan

  • You want to prevent accidental grouping

  • You have special inventory logic that needs careful selection

Smart Scan is faster, but manual is more accurate when you need full control.

🛠️ Step to create group

  1. Open the sync app > click on Inventory Sync Groups section on the left menu > click New Inventory Sync Groups button

  2. Fill in the group details:

  • Title / Name: A meaningful name (e.g. “Black Tee Variants”)

  • Status / Active: Enable the group

  1. Set Locations and Stock

In the Locations section:

  • Enable one or more locations where these products are available.

  • Enter the Stock quantity for each selected location.

Note: This becomes the shared inventory across all products in this group.

  1. Add Products to the Group

You can add products in two ways:

Option 1: Manual select

Choose this if you only have a few products.

  • Click Manual select, search, and add product variants.

  • Example: To sync “Unisex Tee – M”, add both Men’s Tee – M and Women’s Tee – M variants.

Option 2: Use Condition

Use this to quickly find products by condition.

  • Click Use Condition and set conditions for Title, SKU, Price, Vendor, Type, Tag, or Collection.

  • Click Generate matching products to preview, then Select to add them.

  1. Save the Inventory Sync Group.

Once saved, all included products will share the same inventory: when one sells, others update automatically.

🧪 Example

Let’s say you sell:

  • Men’s Tee – M

  • Women’s Tee – M

To sync their inventory:

  1. Create a group named Unisex Tee – M

  2. Add both variants using Manual select

  3. Enable Shop location and set stock to 100

  4. Set status to Active, then click Save

→ Now, when one variant sells, the other’s inventory automatically updates.

❓ Troubleshooting (quick)

Inventory didn’t update

Check:

  • the group is saved and active

  • inventory tracking is enabled in Shopify for those variants

  • you selected the correct variants (not just the product)

❓ Wrong items are syncing

  • remove the incorrect item from the group

  • save again and re-test

🔗 Related guides

🙋 Still need support?

If you still need help, please feel free to contact us at [email protected]. We’ll be happy to assist you further.

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